Workflows · GL and close · Tier 1 · first automations
AR sub-ledger reconciliation with aging buckets
The receivables twin of the AP rec, with aging buckets, credit memos and unapplied cash as negative open amounts, and receipts posted after the as-of date backed out.
By hand: Monthly, three to six hours · ERP shops, professional services, telecom.
The card, as it runs by hand
- Input
- The AR open-item extract as of month end with document types, plus the trial balance. Receipts posted after the as-of date, to back out.
- What I do to it
- Per account: bucket open items (current, 31 to 60, 61 to 90, 91 to 120, over 120). Treat credit memos and unapplied cash as negative open amounts. Back out receipts posted after the as-of date. Compare to the trial balance by account.
- Output
- AR-versus-TB by account with the difference, the aging, and an as-of stamp. A short aging narrative.
- Who checks
- The same approval loop as AP. The reviewer checks the credit and unapplied-cash handling.
- How often
- Monthly.
- How long
- Three to six hours by hand.
- How long now
- Measured in the course after the first governed run, per card. Not estimated here.
As a governed workflow
- Stays in code
- Open-amount logic, the receipts cut-off, and the aging buckets. Code.
- The AI does
- The explanations, the aging narrative, and answering 'show me the items behind this difference'.
- A person still
- The reviewer approves by email. Nothing posts.
- The log
- As-of date, files read, differences, approver.
AI does the preparation. A named person approves it. Nothing posts to the books without that approval, and every run is recorded.
Where it goes wrong
Forgetting the cut-off. Receipts after the as-of date are the most common false difference.
Why it lands in a room
Same recognizable shape as AP; adds the aging story every controller has told a CFO.